Open Enrollment Sample Email to Employees

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Hi there, employee communications team! Navigating the world of benefits and insurance can be like trying to decode a foreign language. But don’t worry, help is on the way! With our “Open Enrollment Sample Email to Employees,” you’ll have a secret weapon up your sleeve to craft clear and compelling messages that ensure your employees understand and appreciate the benefits you offer. With our editable templates, you can easily customize the emails to fit your company’s unique offerings and tone of voice. So, let’s dive in and make this year’s open enrollment a breeze!

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Open Enrollment: Your Chance to Customize Your Benefits

Hey team,

Open enrollment is here, and it’s time for you to make some important decisions about your benefits. This is your opportunity to review your current coverage, make changes if needed, and choose the options that best suit your needs and budget for the coming year.

We know that benefits can be complicated, so we’ve put together this email to help you understand your options and make informed choices. We’ve also included a link to our benefits guide, which provides more detailed information about each plan.

Medical Coverage

First, let’s talk about medical coverage. We offer three medical plans this year, each with its own benefits and costs. You can choose the plan that best fits your health needs and budget.

• Option 1 – High-deductible health plan (HDHP): This plan has a lower monthly premium, but you’ll pay more out of pocket before your coverage kicks in. This plan is a good option if you’re healthy and don’t anticipate needing a lot of medical care.
• Option 2 – Preferred provider organization (PPO): This plan has a higher monthly premium, but you’ll have more flexibility to choose your doctors and hospitals. This plan is a good option if you want more choice and flexibility in your healthcare.
• Option 3 – Health maintenance organization (HMO): This plan has the highest monthly premium, but you’ll have the lowest out-of-pocket costs. This plan is a good option if you want to keep your healthcare costs predictable.

Dental and Vision Coverage

In addition to medical coverage, we also offer dental and vision coverage. These plans are voluntary, but they can help you save money on your dental and vision care.

• Dental coverage: This plan covers a variety of dental services, including cleanings, exams, fillings, and crowns. You can choose from two plans, one with a higher premium and more comprehensive coverage, and one with a lower premium and more basic coverage.
• Vision coverage: This plan covers a variety of vision services, including eye exams, glasses, and contact lenses. You can choose from two plans, one with a higher premium and more comprehensive coverage, and one with a lower premium and more basic coverage.

How to Enroll

You can enroll in your benefits online through our benefits portal. The portal will be open from [start date] to [end date]. You can also enroll by calling our benefits helpline at [phone number].

Need Help?

If you have any questions about open enrollment or your benefits options, please don’t hesitate to reach out to our benefits team. We’re here to help you make the best choices for you and your family.

Thanks,

[Your name]

Open Enrollment Emails to Employees

Time to Choose Benefits: Open Enrollment is Here!

Dear [Employee Name],

Open Enrollment is back! This is your opportunity to review and make changes to your benefits coverage for the upcoming year. We’ve made some exciting changes to our plans this year, so read on to learn more.

Your Open Enrollment period runs from [Start Date] to [End Date]. During this time, you can:

• Review your current benefits coverage
• Make changes to your coverage, such as adding or dropping dependents or changing your contribution amounts
• Enroll in new benefits, such as a health savings account (HSA) or a retirement savings plan

We’ll be holding several Open Enrollment information sessions this year. These sessions are a great opportunity to learn more about your benefits and ask questions. Please [Insert Link] to view the schedule of information sessions.

You can also find more information about Open Enrollment on our company intranet.

If you have any questions, please don’t hesitate to contact our HR department.

Thanks,

[Your Name]

Introducing New Benefits for 2023 Open Enrollment

Dear [Employee Name],

I’m excited to announce that we’re introducing some new and exciting benefits for our employees during this year’s Open Enrollment period.

These new benefits include:

• A new health insurance plan with lower premiums and higher coverage limits
• A new dental and vision plan with expanded coverage
• A new retirement savings plan with a 5% employer match
• A new wellness program that offers a variety of discounts and incentives for healthy living

We’re also making it easier for you to enroll in our benefits plans. This year, you can enroll online, by phone, or in person.

Open Enrollment runs from [Start Date] to [End Date]. To enroll, please visit our company intranet or contact our HR department.

We’re confident that these new benefits will make a positive difference in the lives of our employees and their families.

Thanks,

[Your Name]

Reminder: Open Enrollment Ends Soon!

Dear [Employee Name],

Just a friendly reminder that Open Enrollment ends on [End Date]. If you haven’t already enrolled in your benefits for the upcoming year, please do so by this date.

You can enroll online, by phone, or in person. To enroll, please visit our company intranet or contact our HR department.

If you have any questions about Open Enrollment, please don’t hesitate to contact us.

Thanks,

[Your Name]

New Open Enrollment Information Sessions Announced

Dear [Employee Name],

We’re pleased to announce that we’ve added two new Open Enrollment information sessions to our schedule. These sessions will be held on:

• [Date] at [Time]
• [Date] at [Time]

These sessions are a great opportunity to learn more about your benefits and ask questions. Please [Insert Link] to RSVP for a session.

We hope to see you there!

Thanks,

[Your Name]

New Resources Available to Help You Enroll in Benefits

Dear [Employee Name],

We’ve added some new resources to our website to help you enroll in your benefits during Open Enrollment. These resources include:

• A video tutorial that walks you through the enrollment process
• A downloadable checklist that you can use to keep track of your enrollment status
• A list of frequently asked questions about Open Enrollment

To access these resources, please visit our company intranet.

We hope these resources make it easier for you to enroll in your benefits.

Thanks,

[Your Name]

Open Enrollment Deadline Extended

Dear [Employee Name],

We’re extending the Open Enrollment deadline to [New Deadline]. This gives you more time to review your benefits and make changes.

To enroll, please visit our company intranet or contact our HR department.

We apologize for any inconvenience this may have caused.

Thanks,

[Your Name]

Open Enrollment is Now Closed

Dear [Employee Name],

Open Enrollment is now closed. If you did not enroll in benefits during Open Enrollment, you will not be able to make changes to your coverage until next year’s Open Enrollment period.

If you have any questions, please don’t hesitate to contact our HR department.

Thanks,

[Your Name]

Open Enrollment Sample Email to Employees

Hello Team,

It’s that time of year again—Open Enrollment! This is your chance to make changes to your health insurance, dental insurance, and other benefits.

• Open Enrollment is your opportunity to review your current benefits and make any necessary changes.
• This year, we’re introducing a new health insurance plan that offers lower premiums and higher deductibles.
• We’re also making changes to our dental and vision insurance plans.

Review

• Take some time to review your current benefits and see if you’re satisfied with them.
• Consider your health needs and budget, and make changes that will better meet your needs.
• Don’t forget to review the coverage details of any new plans you’re considering.

Enroll

• Once you’ve made your decisions, you can enroll in your new benefits online or through our Human Resources department.
• The deadline to enroll is [date], so don’t delay.
• If you have any questions about Open Enrollment, please contact our Human Resources department.

Changes

• Any changes you make to your benefits will take effect on [date].
• If you have any questions about your new benefits, please contact your insurance provider.
• We hope you find the benefits that best meet your needs.

Important Dates

Event	Date
Open Enrollment Begins	[date]
Open Enrollment Ends	[date]
New Benefits Effective	[date]

Thank you,

[Your Name]

FAQs – Open Enrollment Sample Email to Employees

What is Open Enrollment?

Open Enrollment is an annual period when employees can make changes to their health insurance plans for the upcoming year.

When is Open Enrollment?

Open Enrollment typically takes place in the fall, with changes taking effect on January 1 of the following year.

Who is eligible for Open Enrollment?

All active employees and their eligible dependents are typically eligible for Open Enrollment.

What changes can I make during Open Enrollment?

During Open Enrollment, you can:

• Enroll in a new health insurance plan
• Change your current health insurance plan
• Add or remove dependents from your health insurance plan
• Change your contribution amount to your health savings account (HSA)

How do I make changes during Open Enrollment?

You can make changes to your health insurance plan during Open Enrollment by:

• Visiting your employer’s HR website
• Calling your employer’s HR department
• Completing a paper enrollment form

What happens if I miss Open Enrollment?

If you miss Open Enrollment, you will not be able to make changes to your health insurance plan until the next Open Enrollment period.
There are limited exceptions,
such as a qualifying life event (e.g., marriage, birth of a child, job loss)

Where can I find more information about Open Enrollment?

You can find more information about Open Enrollment by:

• Visiting your employer’s HR website
• Calling your employer’s HR department
• Checking your company’s employee handbook

Stay in the Know, Stay Connected

Thank you for taking the time to read all about open enrollment and its importance. If you have any questions or concerns, please don’t hesitate to reach out to your HR department. We’re always here to help. Stay tuned for future updates and news by visiting our website again soon. We appreciate your continued interest and engagement!